HR Amin Officer (local hire only)

We are seeking a highly organized and proactive HR & Admin Officer to join our team in Saudi Arabia. The ideal candidate will be well-versed in Saudi Labor Law and regulatory compliance, and will play a key role in managing administrative operations, employee records, onboarding/offboarding processes, and ensuring the company meets all legal and regulatory obligations.

Key Responsibilities:

HR Operations & Employee Relations

• Maintain up-to-date employee records, including personal data, attendance, and leave tracking.
• Handle full-cycle employee onboarding and exit formalities.
• Act as the first point of contact for all employee HR-related queries.
• Support recruitment efforts including coordination, scheduling, and documentation.
• Assist with performance management processes and documentation.
• Handle disciplinary and grievance matters in coordination with the HR Head.
• Manage pay card details and payroll coordination for workers.
• Assist in the preparation of HR reports and support ad hoc HR projects.

Administrative Duties

• Manage reception duties and serve as a liaison between internal departments and external vendors.
• Maintain and update utility reports, vehicle records, and maintenance contracts.
• Handle petty cash and obtain quotations as needed.
• Assist in internal logistics including travel arrangements and expense processing.
• Handle documentation and maintenance of company vehicles.
• Maintain company records and archives according to internal policy and legal standards.

Compliance & Regulatory Coordination

• Work closely with the PRO to ensure timely processing and renewal of:
• Iqama, Work Permit, Exit/Re-entry Visas
• GOSI Registration and Updates
• Chamber of Commerce Certificate
• Commercial Registration (CR)
• Municipality License
• ZATCA (Tax & E-invoicing) Compliance
• Immigrations and Labor Office documentation
• Ensure HR practices are fully aligned with Saudi Labor Law and ministry regulations.
• Stay up-to-date with local regulatory changes and provide guidance to management on compliance matters.
• Requirements:
• Education: Bachelor’s degree in Business Administration, Management, or a related field is preferred.
• Must have a Saudi driving license
• Experience: Minimum of 2-3 years of experience in an administrative or office management role in Saudi Arabia; preferably in Dammam.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with office equipment (printers, fax machines, etc.) and basic IT troubleshooting.
• Language Skills: Fluent in English and proficiency in Arabic is highly desirable.
• Communication: Excellent verbal and written communication skills. Ability to interact professionally with colleagues, clients, and visitors.
• Organizational Skills: Strong organizational and multitasking abilities. Ability to prioritize tasks and manage time effectively.
• Attention to Detail: High level of accuracy and attention to detail in all administrative tasks.
• Problem-Solving: Strong problem-solving skills with a proactive approach to identifying and addressing issues.
• Adaptability: Flexibility to adapt to changing priorities and work demands. Ability to work independently and as part of a team.
• Ability to exhibit composure, patience, and confidence when facing difficult situations
• Self-starter with a proven track record of multi-tasking abilities
• Hands on experience with various types of HR policies design and implementation.
• Good knowledge of Saudi labor law and industry practices.

Job Types: Full-time, Permanent

Pay: From ﷼5,000.00 per month

Application Question(s):

• Your present location.
• Do you have a transferrable Iqama?

Education:

• Bachelor's (Required)

Experience:

• administrative: 3 years (Preferred)
• KSA: 2 years (Preferred)

License/Certification:

• Saudi Driving Iicense (Preferred)