Team leader, Asset & Vendor Management

The Team Leader, Asset & Vendor Management is responsible for overseeing the organization’s IT/Physical assets and vendor relationships, ensuring optimal utilization, compliance, and cost efficiency. This role involves managing a team to track, maintain, and optimize assets while ensuring vendor performance aligns with contractual obligations and business needs.

Key Responsibilities:

1. Asset Management:

• Lead the lifecycle management of IT/hardware/software assets (procurement, deployment, maintenance, disposal).

• Maintain an accurate and up-to-date asset inventory, including tracking warranties, licenses, and compliance.

• Ensure proper tagging, documentation, and auditing of assets to prevent loss or misuse.

• Develop and enforce policies for asset allocation, retrieval, and disposal in line with company and regulatory standards.

2. Vendor Management:

• Oversee vendor relationships, including contract negotiations, performance evaluations, and SLA compliance.

• Coordinate with procurement and finance teams to optimize vendor costs and service quality.

• Resolve vendor disputes and escalate issues when necessary.

• Conduct regular vendor reviews to assess value, risk, and opportunities for improvement.

3. Team Leadership:

• Supervise and mentor a team of asset and vendor management specialists.

• Assign tasks, monitor performance, and ensure timely execution of asset/vendor-related activities.

• Foster a culture of accountability, efficiency, and continuous improvement.

4. Compliance & Reporting:

• Ensure adherence to internal policies, industry regulations (e.g., ITIL, ISO), and audit requirements.

• Generate reports on asset utilization, vendor performance, cost savings, and risk assessments.

• Recommend process improvements to enhance efficiency and reduce operational risks.

Qualifications & Skills:

• Education: Bachelor’s degree in IT, Business Administration, Supply Chain, or related field.

• Experience: 5+ years in asset/vendor management, with 2+ years in a leadership role.

• Certifications: ITIL, COBIT, or vendor management certifications (e.g., CVM) are a plus.

• Technical Skills: Proficiency in asset management tools (e.g., ServiceNow, SCCM) and vendor management software.

• Soft Skills: Strong negotiation, communication, and stakeholder management abilities.

• Analytical Skills: Ability to interpret data, identify trends, and make data-driven decisions.

Work Environment:

• Hybrid/On-site (as per company policy).

• May require occasional travel to vendor sites or other company locations.

Performance Metrics:

• Asset utilization and cost savings.

• Vendor performance against SLAs.

• Compliance with audit and regulatory requirements.

• Team productivity and process efficiency.