Receptionist - Saudi National

Trans Industrial

Job Purpose:

Provide clerical and administrative support, either as a team or individually.

Key Responsibilities:

• Attend and screen all incoming and out-going calls; take and relay messages, respond to requests for information and determines which are priority matters, and inform employees accordingly.
• Keep a log of all in-coming enquiries and inform employees.
• Receive guest courteously and offer beverages.
• Responsible for mail, courier pickup arrangement and mail distribution.
• Coordinate with the Office Assistant for tea, or coffee to all guest whenever required.
• Coordinate with Office Assistant to ensure that offices, the reception area, the conference rooms and the kitchens are kept clean and tidy at all times.
• Coordinate with the security regarding parking requests for guests.
• Responsible for the reservation of conference room and training room.
• Receive and scan documents related to HR and Recruitment such as Passport, Visa, Educational Certificates and Insurance Cards
• Maintain and provide joining kits for New Joiners, and or other materials related to HR.
• Responsible for all stationary stocks supplies, kitchen etc.
• Responsible for updating attendance in Time and Attendance Software (TAS)
• Generate attendance reports when required.
• Prepare Expense Claim if needed.
• Attend any other duties within the scope of this function as and when required.

high school or higher education