Location: Saudi Arabia
Gender Requirement: Male
Salary: Based on experience
Education: Bachelor’s Degree preferred
Apply our website:
https://piece-of-fabric1.odoo.com/jobs/executive-assistant-31
Language: Proficient in English; knowledge of Arabic is a plus.
Job Summary:
We are seeking a highly organized, responsible, and proactive Executive Assistant who will play a vital role in supporting the daily activities of the company’s top executive. The ideal candidate will be the boss's right-hand person, handling administrative tasks, managing schedules, facilitating communication, and ensuring seamless day-to-day operations. This position requires a high level of discretion, professionalism, and dedication.
Key Responsibilities:Administrative Support
- Manage and maintain the Boss’s calendar, including scheduling meetings, appointments, and travel.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Organize and maintain files, records, and important documents.
- Handle confidential and sensitive information with the utmost discretion.
- Draft emails, letters, memos, and reports in English and/or Arabic required.
Communication Management
- Act as the point of contact between the Boss and internal/external stakeholders.
- Screen calls, emails, and messages, responding when appropriate and escalating when necessary.
- Coordinate with departments and ensure the Boss is updated on key internal matters.
Travel & Logistics
- Make travel arrangements, including flights, hotels, transportation, and visa processing if needed.
- Prepare detailed travel itineraries and ensure smooth execution of travel plans.
Office & Personal Tasks
- Assist with both professional and occasional personal tasks as required.
- Ensure the Boss’s office is organized, well-maintained, and fully equipped.
- Run errands and manage special requests, maintaining flexibility and a service-oriented approach.
Reporting & Documentation
- Assist in preparing presentations, reports, and data analysis as requested.
- Monitor deadlines and ensure timely submission of reports and documents.
Professional Conduct
- Maintain a polished, professional appearance and demeanor.
- Ensure punctuality, reliability, and confidentiality at all times.
- Adapt to the Boss’s working style and preferences to ensure efficiency.
Requirements:
- Experience: Minimum 2–5 years as a Personal Assistant, Executive Assistant, or in a similar role.
- Education: Bachelor’s Degree preferred, though not mandatory, if substantial experience exists.
- Language: Proficient in English; knowledge of Arabic is a plus.
- Tech Skills: Strong skills in Microsoft Office (Word, Excel, PowerPoint), email communication, calendar apps, etc.
- Soft Skills: Exceptional organization, communication, discretion, problem-solving, and time management skills.
- Nationality: Open to all nationalities, but must be available to work in Saudi Arabia or be willing to relocate.
Additional Notes:
- The role demands a high level of trust and the ability to work independently.
- Candidates must be able to handle pressure and maintain composure in a fast-paced environment.
- Flexibility in working hours may be required occasionally based on the Boss’s schedule.
- A professional and respectful attitude is essential, with a willingness to learn and grow with the role.
Job Type: Full-time
Language:
- Arabic (Required)
Location:
- Jeddah (Required)