Assistant Front Office Manager

Job Description

• Directs, controls and coordinates activities of personnel engaged in such activities as :
• • Receiving, processing and confirming room reservations.
  • Selling, registering and assigning rooms to incoming guests;
  • Giving general information and aid and handling out keys to guests;
  • Giving general information and aid and handling out keys to guests;
  • Carrying baggage of and escorting guests to their rooms;
  • Meeting and sending off and soliciting business at the airport and other arrival/departure ports;
• Sees to it that these activities are properly carried out to ensure guest satisfaction with accommodations and service.
• Coordinates wit housekeeping, accounting, F&B, security and other departments concerned in handling guests requests, inquiries and complaints regarding accommodations, service, security matter and billing.
• Prepares annual front office goals; monthly forecast of occupancy, develops working plans to carry goals and forecasts, compares actual achievements against goals periodically, takes necessary corrective actions.
• Prepares monthly & yearly front office budgets based on statistics of previous years, industry and economic trends, estimates of operating expenses and other pertinent data; with sales manager and others.
• Sees to preparation of and finalizes all front office reports, schedules, requisitions etc.
• Trains personnel according to established procedures; conducts training meetings to discuss problems, give instructions and assignments, etc.
• Develops and implements procedures to govern front office activities; sees to it that personnel understand and adhere to approved standard policies and procedures of the hotel.
• Authorizes the acceptance of cheques, cashing of personal cheques, cash advances, rebates, refunds of deposits, paid-outs, rate/room changes, release of airline crew allowances, etc on the basis of established procedures, amount, identity of guests or persons involved and availability of higher supervision.
• Inspects predetermined number of guest rooms daily to determine whether these are properly maintained.\
• Implements hotel discount policies, recommends approval of credit accommodations and decides whether to upgrade guests’ accommodations to promote and maintain good public relations.
• Sees to the enforcement of all house policies, rules and regulations pertaining to Front Office activities.
• Attends to reservations and registration of very special VIPs personally.
• Directs, supervises and coordinates the activities of telephone exchange personnel and ensures the proper maintenance, repair and use of all telephone exchange equipment and facilities.
• Ensures that the investigation of irregularities and undesirable guests and the checking of room occupancy discrepancies are properly conducted.
• Spot checks employee’s performance regularly; corrects mistakes and inadequacies.
• Receives and greets VIP’s and escorts them to their room; attends to their inquiries, requests and needs.
• Performs other duties as may be assigned.

Qualifications

• Passion for guest service.
• Excellent written and verbal communication, interpersonal and leadership skills.
• Highly organized, results-oriented with the ability to be flexible and work well under pressure.
• Degree/Diploma in Hospitality Management is an asset.
• Fluency in English is an asset.
• Minimum of 2 years previous proven Managerial experience in similar position.
• Must have the ability to handle a multitude of tasks and guest requests.
• Knowledge of Micros-Opera Property Management System an asset.
• Should possess or seek certification in basic first aid.
• Strong guest service orientation and training skills background required.
• Ability to work independently and prioritize responsibilities.
• Experience with a hotel loyalty program an asset.
• Computer proficiency in a Windows environment (Word, Excel, PowerPoint).

Additional Information

We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.