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Job Description:
Parsons is looking for an amazingly talented Senior Document Controller to join us on a new Master Plan project located in Riyadh.
What You'll Be Doing:
Develop and implement document control procedures and systems.
Manage the receipt, distribution, and tracking of all project documentation.
Ensure documents are correctly categorized, filed, and archived.
Review documents for accuracy and completeness before distribution.
Train and supervise junior document controllers and administrative staff.
Prepare reports and dashboards on document control status and KPIs.
Support audits and inspections by providing required documentation.
Establishes document control responsibilities for delivery order start-up, close-out, and prime contract close-out.
Implements document/data management solutions with a primary focus on document control and records management. Administers data/document management applications.
Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines.
Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.
Enters data and produces reports using other standard office automation or department-specific computer applications. Initiates and replies to routine correspondence related to area of responsibility.
Provides assistance to users in capturing and locating electronic information.
Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements.
Expedites review, signature approval, and release of supplier and internally produced documents.
Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout.
Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval.
Assists junior document control staff to ensure effective implementation of project-specific procedures.
Serves as liaison between support group, home office and field personnel.
Interfaces with groups inside and outside the organization.
Delegates and directs the work activities of project document control team.
Performs other responsibilities associated with this position as may be appropriate.
What Required Skills You'll Bring:
Bachelor Degree or Equivalent
Minimum 8 years of relevant work experience
Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
Assignments will require a working knowledge of Electronic Document Management Systems.
Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!
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