Project Assistant

K2 Integrity is looking for a Project Assistant who will provide dynamic support to project team members working on various projects within the Construction & Real Estate Practice (C&RE). This is a highly visible role that will interface with all levels of the organization, including the senior leadership team, C-suite level executive offices both internally at K2 Integrity and across external companies and agencies.

Responsibilities:

• Provide support for Project Managers/Managing Directors and project team.
• Create materials for distribution for meetings/calls.
• Assist with maintenance of project schedules and coordinating team members; report on status of the project to Project Managers/Managing Directors.
• Open new projects on internal portal and draft letters of engagement with oversight maintain and track projects’ database, maintain and update various logs (daily/weekly).
• Conduct research, compile data; and draft business proposals/requests for proposals (RFPs).
• Assist in project accounting including cost accounting.
• Process expense reports and billing in regards to ongoing projects, ensuring that the invoicing process follows the company’s standard policies, which are reflective of project requirements.
• Work in a fast-paced, busy environment while exhibiting business acumen at the same time, making good judgements when dealing with business situations.
• Demonstrate ability to handle information of a very sensitive nature and exhibit superior judgement as position requires frequent communication and interaction with senior-level personnel.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Attend client debrief meetings, take notes/record meeting minutes and help identify next steps.
• Prepare reports, memos, letters, presentations, and other documents.
• Maintain electronic and hard copy files; file and retrieve corporate documents, records, and reports.
• Maintain and archive all project documentation; coordinate, complete, and distribute project documents, reports and deliverables to internal and external stakeholders.

Requirements:

• Degree in construction management, engineering, and/or related field.
• 2-3 years of experience providing project and administrative support.
• Multilingual skills (Arabic and English) strongly preferred.
• Airport experience preferred.
• Demonstrated ability to make good judgements and display business acumen while dealing with business situations.
• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline-driven environment maintaining high work quality.
• Excellent oral and written communication skills.
• Ability to work independently to plan, coordinate and organize projects and to think proactively and creatively.
• Highly proficient in all manners of digital communication, social media, and computer skills, including advanced level proficiency in Microsoft Office applications.
• Proficient level in office productivity software, Project Management software experience a plus.
• Strong problem-solving and decision-making capabilities.
• Ability to remain calm under pressure and remain focused.
• Demonstrated discretion and ability to maintain confidentiality.
• Demonstrated ability to work effectively with professionals internal and external to the firm.
• Polished and professional at all times.

This role is onsite in Saudi Arabia.

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