Operations Executive - Saudi National

Company Description

Tahaluf is rewriting the events playbook. Its purpose is transformational, its DNA digital, and its ambition unprecedented. Over the next 12 months Tahaluf will scale to further increase its lead as the largest B2B Live and On Demand Events organiser in Saudi Arabia: by SQM, Attendance, Colleagues and Revenue.

To scale at this pace requires impeccable local partners, and Tahaluf is proud to enjoy the support and partnership of several Gov and Non Gov Organisations that are at the apex of Saudi’s B2B and B2C large scale events scene. In fact, our partners don’t just support the expansion of live events in the Kingdom; they’re also the partner of choice for heavyweights like Apple, Amazon and AliBaba.

Be part of something BIG!

Building on the success of record-breaking tech event LEAP, which grew to be the world’s largest tech event globally in terms of attendee numbers in just its second edition, and award-winning cyber-security event Black Hat, Tahaluf is bringing iconic Informa brands to the Kingdom of Saudi Arabia, including CPHI, Cityscape Global, which celebrated record-breaking participation at its debut Saudi edition in October.

Be part of an ambitious and highly committed team, who aren’t afraid to push boundaries and disrupt the status quo. Be ready to be thrown in at the deep end, taking on large-scale projects from day one, under the guidance of a supportive leadership team who will encourage your personal development and offer you new opportunities.

Job Description

We are building awe-inspiring experiences. We are launching award-winning brands. And we are scaling faster than any event organiser in history. Take a leap with Tahaluf, we are offering you the chance to:

• Work within a highly dynamic business with the energy and style of a start-up
• Be part of building a business that is launching new products and events at scale
• Grab an opportunity to accelerate your career and make a real impact.

What You'll Do

Event Delivery & Planning:

• Support the operational delivery of various-sized exhibitions across EMEA
• Create and maintain show-specific project plans for review by Operations Managers
• Design and produce system-built feature areas where required
• Coordinate temporary staff both pre-show and onsite, including briefings and inductions

Resource Management:

• Create and issue POs upon request and maintain budget and invoice trackers
• Manage floor plans and address exhibitor queries
• Arrange travel and accommodation bookings in line with operational budgets
• Organize pre-show packing, equipment, and services (radios, stationery, PPE)

Coordination & Communication:

• Liaise daily with internal event teams, venues, contractors, suppliers, and exhibitors
• Create and deliver essential schedules for catering, electrics, furniture, signage, and more
• Produce comprehensive onsite documentation including staff briefings and exhibitor information
• Attend meetings as required, taking minutes and distributing action points

Quality & Compliance:

• Ensure all work adheres to company H&S, Security & Sustainability guidelines
• Assist with implementing internal and external Service Level Agreements
• Deliver operational sponsorship deliverables in cooperation with the sales team
• Contribute to post-event reporting and analysis

Qualifications

• A minimum of 1 year of professional experience/work experience
• Working knowledge of industry, venues and current appointed contractors
• Able to demonstrate a proactive approach and take initiative, anticipating needs
• Proven knowledge of exhibition H&S Guidelines and implementation.
• Computer literate and proficient in the use of commonly used business software and project management software
• Strong time management and organisational skills; can work to tight deadlines, able to prioritise and manage several different tasks at the same time
• Demonstrated ability to work independently, to meet deadlines consistently and operate within budgetary targets
• Excellent interpersonal, oral and written skills in English with additional languages highly beneficial
• You will possess a good working knowledge of the exhibition industry & venues as well as a great working relationship with all official contractors.
• Familiarity with good procurement practices
• Willingness and ability to travel / work across differing time zones especially within the EMEA region

Additional Information

What you will get

Core Benefits:

• Medical Insurance for individual and family
• Annual leave – 25 days
• Wellbeing Benefits
• Remote working on Sundays
• Working anywhere – 1 month every year

Local Relocation Package*:

• Paid flight to Riyadh – individual and family (up to a max of three children)
• 30 days accommodation or suitable serviced apartment from arrival date or a one-off payment of SAR 5,000
• Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs

• If eligible

We don't just accept difference, we celebrate it. We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit. We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.