Document Controller

ACCOUNTABILITIES

Policies & Procedures:

• Adhere to all Zahrawi Policies & Procedures as applicable.

Warehouse Management:

• Maintain a log/ register sheet for daily fleet activities.
• Ensure that the returned documents are complete and have all the paperwork attached.
• Check the returned document for non-delivered items and hand it over to the concerned WH Coordinator

Warehouse Archiving:

• Archiving all the documents in the warehouse
• Uploading for all the POD in our system

Delivery Notes & Invoices:

• Register all outbound delivery notes and invoices.
• Create document progress reports on a regular basis to be sent to the Warehouse Manager.
• Create a weekly report with all pending invoices and delivery notes and send it to the concerned Delivery representative and Driver.
• Conduct regular reviews of all documents and ensure that they are stored in a safe place
• Uploading the invoice with the correct delivery note in the system.
• Hand over other documents to the concerned WH coordinator (emails/collection/Demo/Adjustment, etc.).

Document Control Processing:

• Ensure that all existing document control procedures are followed as required by the Warehouse Manager and Assistant Distribution Manager.
• Implement new document control procedures as and when needed by the Direct Manager.

Administration:

• File Delivery documents in the assigned folders as hard copies and in the shared folder, ensuring that the tracking serial numbers are valid.
• File all received shipment documents with related quality certificates and MOH permits.
• Ensure that all documents needed for daily operations are available.
• Ensure that all documents required for the audit are available to be sent to the concerned team.