Account Payable

Role Purpose:

The Accounts Payable Manager will oversee the end-to-end accounts payable process, ensuring accuracy, timeliness, and compliance with company policies and financial regulations. This role involves managing vendor payments, optimizing processes, and supervising the accounts payable team. The Manager will also collaborate with internal departments and external vendors to maintain positive relationships and drive operational excellence within the finance division.

Key Accountabilities:

1-Invoice Processing & Record Maintenance:

• Oversee all aspects of invoice processing, payment disbursement, and vendor account reconciliation.
• Organize and maintain accurate records of invoices, payments, and related documentation.
• Manage and update vendor database.

2-Payment Processing & Reconciliation:

• Reconcile payments with vendor statements, promptly resolving discrepancies.
• Review and approve payment runs, adhering to payment schedules.
• Maintain payment data into the accounting system, ensuring completeness and integrity of financial records.
• Elimination of AP debit balance in aging.

3-Vendor Relations & Issue Resolution:

• Maintain positive relationships with vendors by addressing inquiries, resolving payment discrepancies, and ensuring timely communication.
• Review and negotiate payment terms and conditions as needed.
• Collaborate with procurement and vendor relations teams to align payment processes with supplier agreements.

4-Month-End Closing & AP Process Implementation:

• Perform AP closing activities, including reconciliations and accruals.
• Lead the implementation of new AP processes and system enhancements, ensuring smooth adoption and minimal disruption.
• collaboration with IT financial team to resolve any AP system issues.

5-Compliance & Reporting:

• Ensure compliance with financial regulations, tax laws, and company policies in all accounts payable activities.
• Implement and maintain controls to prevent errors, fraud, and non-compliance.
• Develop and update accounts payable policies and procedures to align with organizational and regulatory requirements.
• Prepare and present accounts payable reports, including aging analysis, payment forecasts, and accruals, to finance leadership.
• Support internal and external audits by providing necessary documentation and information.
• Other duties as assigned

• Accounts payable processes, including invoice processing, vendor payments, and reconciliations.
• Financial systems HIS and ERP software.
• Analytical and problem-solving skills.
• Leadership and team management.
• Organizational and time management skills.
• Attention to detail.
• Microsoft Office Suite, particularly Excel.
• Communication and interpersonal skills.

Bachelor's degree in Accounting, finance or related field.