Job Purpose
To Lead the effective management, security, and compliance of real estate records by maintaining accurate, accessible, and well-archived documentation. Plays a key role in implementing strategies aligned with the department’s goals, ensuring operational excellence and regulatory compliance in all record management activities.
Key Accountabilities
Functional Responsibilities
Maintain and update all real estate records, ensuring data accuracy, completeness, and compliance with relevant laws and regulations.
Facilitate secure storage and retrieval of physical and digital property documents in alignment with organizational policies.
Lead the implementing and maintaining digital transformation initiatives for record keeping, including scanning, indexing, and archiving systems.
Conduct periodic reviews and participate in internal audits to ensure the integrity and traceability of real estate records
Coordinate with legal, compliance, and regulatory teams to ensure all documentation practices meet legal requirements.
Collaborate with the Real Estate Transaction Management team to support timely and accurate documentation of property transactions.
Provide historical data and records to support the Real Estate Portfolio Management & Excellence and Real Estate Leasing & Tenancy teams.
Participate in initiatives aimed at enhancing record retrieval processes and response times to stakeholder requests.
Support the design and implementation of monetization strategies for controlled access to records, ensuring compliance with policies and regulations.
Liaise with external partners, including legal entities and regulatory authorities, to support audits, inspections, and legal requests.
Stay updated on emerging trends and best practices in document management systems and technologies.
Perform any other job-related duties required by the direct manager.