Company Description
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group’s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis’ long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.
Job Description
The HR Representative plays a vital role in supporting the human resources department in daily operations. This position involves assisting with employee onboarding, offboarding, benefits administration, employee relations and other HR tasks. The HR Representative acts as a liaison between employees and management, ensuring that HR policies and procedures are effectively implemented and followed.
1. Employee Relations:
- Act as a point of contact for employees for HR-related questions, concerns, and inquiries.
- Help foster a positive work environment by promoting engagement and employee satisfaction.
- Assist with performance management, including tracking employee 180 days probation period
- Assist in the implementation of new HR initiatives and programs.
- Participate in HR audits and surveys to help improve department processes.
- Works, shadow and assist Human Resources Business Partners (HRBP)
2. Employee Onboarding:
- Facilitate the onboarding process for new hires, including orientation and training on company policies.
- Ensure that all new employees complete the necessary paperwork and documentation.
- Ensure that all new employees’ information is added to company HR systems.
- Coordinate with IT and other departments to set up new employee workstations and access.
- Communicate with candidates throughout the hiring process, including follow-ups and offer letters.
- Prepare and complete employee work contract
- Maintain accurate employee records and files, both electronic and physical, in accordance with company policies and legal requirements
3. Employee Offboarding:
- Acknowledge receipt of the resignation or termination notice from the employee
- Coordinate a meeting to gather feedback and discuss reasons for departure, ensuring the employee feels heard.
- Coordinate a meeting to gather feedback and discuss reasons for departure, ensuring the employee feels heard.
- Ensure the employees’ records are up to date in the HR system, including the final date of employment.
- Ensure that the employee receives their final paycheck, including any unused vacation days, bonuses, or other entitlements.
- If applicable, offer the departing employee a reference letter or an opportunity to provide a professional recommendation.
4. Compliance and Recordkeeping:
- Ensure HR policies comply with company local employment laws.
- Maintain accurate employee records and files, both electronic and physical, in accordance with company policies and legal requirements.
- Assist with audits and reporting as required.
Qualifications
Bachelor’s degree in human resources, Business Administration, or a related field preferred.
- Relevant HR certifications (e.g., SHRM-CP, PHR) are a plus but not required.
Experience:
- Min 7 years of experience in human resources or administrative support, preferably in an HR role.
- Familiarity with HR software (e.g., Oracle HCM, SAP Success Factor, MENA ITECH) is a plus.
Skills:
- Strong communication skills, both written and verbal.
- Excellent organizational skills and attention to detail.
- Ability to handle sensitive information confidentially.
- Knowledge of labor laws and HR best practices.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Good English Commands, both written and Verbal.
Additional Information
- Friendly, approachable, and empathetic.
- Strong problem-solving skills and the ability to manage multiple tasks.
- Ability to work independently and as part of a team.
- High level of professionalism and discretion.