Conference Support - Admin & Excel - Saudi National

Company Description

Tahaluf is rewriting the events playbook. Its purpose is transformational, its DNA digital, and its ambition unprecedented. Over the next 12 months Tahaluf will scale to further increase its lead as the largest B2B Live and On Demand Events organiser in Saudi Arabia: by SQM, Attendance, Colleagues and Revenue.

To scale at this pace requires impeccable local partners, and Tahaluf is proud to enjoy the support and partnership of several Gov and Non Gov Organisations that are at the apex of Saudi’s B2B and B2C large scale events scene. In fact, our partners don’t just support the expansion of live events in the Kingdom; they’re also the partner of choice for heavyweights like Apple, Amazon and AliBaba.

Be part of something BIG!

Building on the success of record-breaking tech event LEAP, which grew to be the world’s largest tech event globally in terms of attendee numbers in just its second edition, and award-winning cyber-security event Black Hat, Tahaluf is bringing iconic Informa brands to the Kingdom of Saudi Arabia, including CPHI, Cityscape Global, which celebrated record-breaking participation at its debut Saudi edition in October.

Be part of an ambitious and highly committed team, who aren’t afraid to push boundaries and disrupt the status quo. Be ready to be thrown in at the deep end, taking on large-scale projects from day one, under the guidance of a supportive leadership team who will encourage your personal development and offer you new opportunities.

Job Description

What you will do:

Use your exceptional Excel skills to manage v-lookups, pivot tables & financial reporting requirements for the team.

This will include:

• Budget tracker maintenance for Content and Sales team.
• Conference speaker-related payments: Honorariums, speaker fees, speaker reimbursements etc.
• Manage event expenses form logistics suppliers/vendors and invoice payments where applicable, update budget and invoice trackers and contingent workers.
• Maintain accurate records and databases related to speakers and content/ logistics vendors.
• Liaise Informa’s Public Relations Officer for accreditation and speaker permit requirements from government bodies and accreditation partners; troubleshoot where required.
• Create and maintain accreditation guide as per accreditation provider if applicable
• Digital event platform management: Review front- and backend data for accuracy (conference programme, speaker details) *
• Upload conference content (conference programme, speaker details, whitepapers) on the digital event platform*
• Provide general administrative support to the conference team as needed

Qualifications

What you will bring:

• To be brilliant in this role, you must be an Excel superstar!
• You must have experience with v-lookups, pivot tables & financial reporting

Your key competencies:

• Communication skills
• Customer service
• IT skills such as Microsoft Office
• CRM, Organisational skills
• Ability to prioritise workload
• Attention to detail
• Meeting deadlines
• Ability to work well in a team.

Additional Information

What you will get

• Medical Insurance for individual and family
• Annual leave – 25 days
• Remote working on Sundays
• Working anywhere – 1 month every year
• Wellbeing Benefits

Local Relocation Package*:

• Paid flight to Riyadh – individual and family (up to a max of three children)
• 30 days accommodation or suitable serviced apartment from arrival date or a one-off payment of SAR 5,000
• Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs

• If eligible

We don't just accept difference, we celebrate it. We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit. We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.