Swiss Hospitality Company is seeking a highly organized, bilingual Business Development Admin to provide full-cycle administrative support to the Business Development function. This role plays a critical part in identifying opportunities, managing RFP workflows, submitting proposals, coordinating post-award activities, and ensuring our business development pipeline is executed with precision and speed.
Key Responsibilities
- Vendor Registration: Manage and complete all vendor registration requirements for both public and private sector clients, as directed by the BD team or identified proactively.
- Opportunity Scouting: Monitor government and private sector portals (e.g. Etimad, Forsa, others) daily for new RFPs and tenders aligned with the company’s services.
- Opportunity Management:
- Log identified RFPs into the company’s CRM or internal system.
- Schedule and facilitate internal go/no-go decision meetings.
- Assign opportunities to the appropriate BD team members.
- Set and track deadlines for technical and commercial proposal submissions.
- Ensure timely reviews by the Business Development Manager.
- Proposal Submission & Follow-Up:
- Submit proposals through portals or email as per each RFP’s process.
- Follow up with client procurement departments to track submission status, gather feedback, and record outcomes (win/loss reasons).
- Post-Award Coordination:
- Liaise with the Finance Department to issue required financial guarantees.
- Submit financial guarantees physically to clients where needed.
- Coordinate with Legal and BD teams on agreement finalization.
- Support the development and submission of payment schedules for each awarded project.
Requirements
- Language: Arabic (fluent) and English (fluent)
- Location: Based in Riyadh – full-time, in-office
- Mindset & Personality:
- Highly proactive and detail-oriented
- Strong ownership and accountability
- Excellent coordination and follow-up skills
- Comfortable handling pressure and working to tight deadlines
- Technical Skills:
- Strong with Microsoft Office (Word, Excel, PowerPoint)
- Familiarity with government portals (Etimad, etc.)
- Experience using CRM tools (Zoho or similar) is a plus