(Saudi National Only)
Grade: 8
Location: Dhahran
Working hours: full time
Advert closing: 04/08/2025
Responsibilities
- To provide internal administration support to the SBDCP & CMS Management Team.
- Assurance of 0 Time Sheet return at each month for CMS SBDCP.
- A checking and quality control system to provide timely feedback when discrepancies and/or errors need Addressing to ensure unnecessary delays are minimized.
- Be able to demonstrate the ability to think logically and show flexibility and adaptability in developing new solutions for tasks and internal processes.
- Possess excellent office administration and support skills including the use of the Microsoft Office & Excel suite of tools.
- Have a working knowledge of configuration control principles for recording & maintaining documentation.
- be able to demonstrate the ability to plan & priorities own work and meet the administration requirements.
- A single point of contact for all queries related to time sheets.
- Assist senior managers and executives with their daily organizational tasks.
- Arrange meetings and attend them to take detailed minutes.
- Review and optimize office policies and procedures, particularly documentation and filing system.
- Prepare spreadsheets, presentations and statistical and budget reports.
- knowledge of departmental policies and procedures and the ability to apply them appropriately to daily operations.
- Performs a variety of administrative support tasks related to the primary mission of the department.
- Knowledge of administrative procedures including planning, personnel, data analysis, and report preparation.
- Gathers information, compiles data, and prepares required reports of department or program activities; prepares annual state reports.
- Sets up interview schedule and participates in interview panels; sets up and maintains confidential files.
- Take ownership of own personal and professional development through own Performance & Development Review (PR and PIP) process.
- Demonstrate commitment to the company Total Performance culture.
- Undertake all mandated and developmental training as deemed appropriate by the business.
- Promote and demonstrate a commitment to continuous improvement, positively aiming to eliminate all non-value-added activities.
- Co-operate with Directors/Managers to achieve a healthy and safe workplace in accordance with the business unit Health and Safety Policy.
- Adhere to Security policies and procedures and to ensure that Company assets within their charge are adequately protected.
- Manage & use resources both effectively and in such a manner as to minimize costs; and contribute to the achievement of agreed budgets.
- Maintain personal time management standards.
- The jobholder for this role would typically a hold High School qualifications or have administration and/or project management qualification / skill set or demonstrate an ability to develop these skills quickly.
Job Requirements:
- A college degree or diploma in management or a High School degree with at least 5 + years’ experience; additional qualification as a personal assistant or secretary will be a bonus.
- 3+ years’ experience of working on a Senior Administrative, Virtual Assistant or Executive Administrative Assistant position.
- Significant experience with office management and daily operations.
- Good practical experience with MS Office
- Excellent knowledge of office equipment like printers and fax machines.
- Strong verbal and written communication skills in both Arabic and English.
- Strong organizational and time-management skills.
SAUDI NATIONAL EMPLOYEE BENEFITS
In return for the required high levels of commitment and hard work you will receive a competitive salary and benefits package, including a generous leave and leave allowance, a full health care scheme and access to discounted gym membership.
BAE Systems
BAE Systems has a heritage of commitment to the Kingdom of Saudi Arabia. For 50 years, we have provided the platforms and services that support the Saudi armed forces to defend the interests of the Kingdom. In support of the Saudi Arabia National Objectives, we’ve invested heavily in the development of Saudi people, technology, infrastructure and local companies in the defence supply chain. Our investments have helped to
develop the Saudi defence industry as well as developing a skilled and highly productive workforce.
(BAE Systems KSA is committed to the full inclusion of qualified people with disabilities. As part of this commitment, BAE Systems KSA will ensure that persons with disabilities are provided with reasonable accommodation during the job application or interview process, and or to perform essential job functions).
Note: All appointments in Saudi Arabia are subject to receipt of all necessary Government and/or Customer approvals..
