Administrative Assistant

Administrative Assistant – Riyadh, KSA

Do you thrive in a fast-paced environment where organization and efficiency are key?
Would you like to support a global company that believes in empowering people and streamlining operations? Then it’s time to join Western Union as an Administrative Assistant.

Western Union powers your pursuit.
As an Administrative Assistant, you’ll play a vital role in ensuring the smooth operation of our Riyadh office. You’ll support the Country Director, manage daily administrative functions, and coordinate across HR, finance, and compliance. This is a dynamic role that requires discretion, attention to detail, and the ability to juggle multiple responsibilities.

Role Responsibilities

• Oversee daily clerical operations, including mail handling, filing, record keeping, and supply inventory.
• Maintain centralized documentation and ensure compliance with administrative procedures.
• Manage office equipment, service contracts, and logistics for workspace planning or relocations.
• Provide comprehensive administrative assistance to the Country Director, including calendar, travel, and meeting coordination.
• Prepare reports and presentations; serve as liaison with internal and external stakeholders.
• Handle sensitive information with discretion.
• Support onboarding, workspace setup, and orientation for new hires.
• Maintain employee records, attendance, and leave tracking.
• Coordinate with HR vendors on travel entitlements and contract renewals.
• Manage petty cash, process office-related expenses, and ensure accurate reconciliation.
• Track and renew licenses, permits, and agreements; maintain organized compliance records.
• Ensure adherence to internal financial and approval protocols.
• Supervise junior staff, providing guidance and ensuring adherence to office standards.
• Foster a collaborative and efficient work environment.

Role Requirements

• 3–5 years of experience in administrative or office management roles.
• Strong organizational and multitasking skills.
• Familiarity with HR and financial administrative procedures.
• Proficiency in Microsoft Office Suite; HR systems experience is a plus.
• High level of discretion and professionalism.
• Excellent communication and coordination abilities.

We make financial services accessible to humans everywhere. Join us for what’s next.

Western Union is on a mission to become the world’s most accessible financial services provider — transforming lives and communities along the way. With over 8,000 employees worldwide, we serve 200+ countries and territories, connecting millions of people through both digital and physical channels.
Beyond moving money, we build simple, secure, and accessible products that empower our customers to move forward.
As we support our global customer base, we’re equally committed to helping our employees reach their goals. You’ll have ample opportunities to grow your skills, build a meaningful career, and enjoy a competitive compensation package.
If you’re ready to help shape the future of financial services, it’s time for Western Union.
Learn more about our people and purpose at https://careers.westernunion.com.

Benefits

In addition to a competitive salary, you’ll enjoy:

• Short-term incentives
• Health and life insurance
• Access to best-in-class development platforms

Saudi Arabia-specific benefits include:

• Comprehensive medical coverage
• Group Life Policy
• End-of-service benefits
• Global Travel Policy
   

Western Union values in-person collaboration, learning, and ideation whenever possible.
This role is categorized as Office-Based, meaning it requires regular presence at our Riyadh office to support daily operations and team coordination.

We are passionate about diversity.

Western Union is committed to fostering an inclusive culture that celebrates diverse backgrounds and perspectives, reflecting the communities we serve. We do not discriminate based on race, color, national origin, religion, political affiliation, sex, sexual orientation, gender identity, age, disability, or marital status.

#LI-MP2 #LI-Onsite
Estimated Job Posting End Date: 24-07-2025

Estimated Job Posting End Date:

This application window is a good-faith estimate of the time that this posting will remain open. This posting will be promptly updated if the deadline is extended or the role is filled.