VEHICLE FLEET COORDINATOR
Job Summary:
We are looking for two dedicated and detail-oriented Vehicle Fleet Coordinators to
manage our fleet of small vehicles and trucks. These positions will be responsible for
tracking vehicle usage, ensuring compliance with all regulations, and maintaining
accurate records. The ideal candidates will have excellent organizational skills and a
keen eye for detail, ensuring our fleet operates smoothly and efficiently.
Key Responsibilities:
1. Daily Operations:
● Track daily trips of small vehicles and trucks, including start and end times.
● Monitor the duration of each trip and ensure optimal routing.
● Follow up on the Bayan Traffic Police reports and ensure compliance.
2. Vehicle Maintenance:
● Conduct regular check-ups for small vehicles and trucks.
● Ensure timely renewal of operation cards for each truck annually.
● Track and manage gas allowances for all vehicles.
3. Documentation and Compliance:
● Maintain and update all documentation related to each vehicle, including
insurance, tickets, and driver licenses.
● Ensure the renewal of all relevant documents in a timely manner.
● Follow up on all speed tickets, making complaints when necessary.
4. Regulatory Compliance:
● Stay updated with new rules and regulations from the Ministry of
Transportation.
● Implement new standards from the Authority of Standard and Customization.
● Ensure adherence to all traffic rules and regulations.
5. Reporting:
● Prepare and present weekly analysis reports on vehicle movements.
● Track and analyze vehicle usage patterns and provide recommendations for
improvements.
6. Vehicle Handover and Communication:
● Hand over vehicles to employees, ensuring proper documentation and
condition checks.
● Communicate regularly with employees to monitor vehicle conditions.
● Serve as the primary contact for any issues related to vehicles, including
accidents and maintenance.
● Keep detailed records of all incidents and maintenance activities.
● Receiving the vehicles in case of any clearance, ensuring the condition and
doing the check-up.
Requirements:
● High school diploma or equivalent; additional qualifications in logistics or
transportation management are a plus.
● Proven experience in fleet management or a related role.
● Strong organizational and multitasking abilities.
● Excellent communication and interpersonal skills.
● Computer proficiency and MS Office Suite.
● Valid driver's license is a plus.
● Knowledge of local traffic laws and regulations.
Skills:
● Detail-oriented with strong analytical skills.
● Ability to work under pressure and meet deadlines.
● Strong problem-solving capabilities.
● Ability to manage and track multiple tasks simultaneously.
Job Type: Full-time