Role Summary:
Supervises day-to-day Procure to Pay Process operations, including reviewing order requests, reviewing requisitions, issuing purchase orders, and facilitating the approval process.
Main Responsibilities:
- Complies with Procurement policies, procedures, and internal controls to ensure the best prices with the most optimum delivery and quality of materials, supplies, and equipment.
- Supervises day-to-day operations of the Procure-to-Pay Process, including reviewing order requests, reviewing requisitions, issuing purchase orders, facilitating the approval process, and ensuring receipts or approvals are submitted in a timely manner to allow for invoice payment.
- Contributes to the negotiation with suppliers and contractors on price, mode of shipping, and delivery time.
- Assists in acting as a liaison between SAFE and vendors in matters related to the Procure-to-Pay process.
- Coordinates with all suppliers to ensure supply orders are provided in a timely manner.
- Maintains records of procurements and arranges calibrated Monthly/Quarterly/annually or as required.
- Contributes to the negotiation with suppliers and contractors on price, mode of shipping, and delivery time.
- Perform additional tasks as assigned.
Required Qualifications:
- Bachelor’s degree in supply chain management, logistics, or business administration
- +3 year of experience in various rules.
Core Competency:
Dependability:
- Self-driven and takes action proactively.
- Pursues goals with persistence and stamina, works on tasks thoroughly, ensuring accuracy and meeting standards.
- Maintains high levels of quality and effectiveness of work outputs and achieves outstanding results.
Collaboration:
- Collaborates constructively with people at all levels across the organization.
- Helps colleagues, always be available to the team, and delivers on team commitments.
- Trusts the guidance and direction of colleagues and senior members of the team.
Analytical Thinking:
- Examines, evaluates, and analyses different types of information objectively.
- Spots trends and patterns, establishes key facts clearly and interprets numerical data effectively.
- Provides insights and identifies ways to improve things. Trusts intuition about which methods will work best.
Effective Communication:
- Listens attentively and seeks to understand before being understood.
- Explains things clearly and articulates and presents information effectively and confidently.
- Challenges ideas effectively and presents persuasive arguments by presenting a strong case.
Functional Competency:
Purchase methods:
- Demonstrates understanding of the methods and policies for purchasing materials and supplies at the appropriate prices and quality, including selecting the most appropriate supplier and carrying out the procurement process.
Negotiation and Influence:
- Engages in discussion to reach an agreement and create outcomes, affecting the action, behaviors, or opinions of others.
Procurement needs Planning:
- Ability to perform strategic analysis to identify future procurement needs that accomplish SAFE goals, plan purchase orders, and manage procurement budget.
Relevant Laws and Regulations:
- Maintains current knowledge of legal and regulatory requirements relevant to own fields, such as regulatory framework, standards, and procedures.
Planning:
- Ability to perform strategic analysis to identify future procurement needs that accomplish SAFE goals, plan purchase orders, and manage procurement budget.
Vendor Management & Partnerships:
- Understands SAFE's vendor landscape and actively identify opportunities to build partnerships, effectively select vendors, and ensure they deliver efficiently and effectively.