Company Description
Trans Industrial
Job Description
Job Purpose:
Provide clerical and administrative support, either as a team or individually.
Key Responsibilities:
- Attend and screen all incoming and out-going calls; take and relay messages, respond to requests for information and determines which are priority matters, and inform employees accordingly.
- Keep a log of all in-coming enquiries and inform employees.
- Receive guest courteously and offer beverages.
- Responsible for mail, courier pickup arrangement and mail distribution.
- Coordinate with the Office Assistant for tea, or coffee to all guest whenever required.
- Coordinate with Office Assistant to ensure that offices, the reception area, the conference rooms and the kitchens are kept clean and tidy at all times.
- Coordinate with the security regarding parking requests for guests.
- Responsible for the reservation of conference room and training room.
- Receive and scan documents related to HR and Recruitment such as Passport, Visa, Educational Certificates and Insurance Cards
- Maintain and provide joining kits for New Joiners, and or other materials related to HR.
- Responsible for all stationary stocks supplies, kitchen etc.
- Responsible for updating attendance in Time and Attendance Software (TAS)
- Generate attendance reports when required.
- Prepare Expense Claim if needed.
- Attend any other duties within the scope of this function as and when required.
Qualifications
high school or higher education