Administrative Coordinators at Kroll provide a variety of administrative, clerical tasks and assisting in daily needs as required.
The role requires accurate literacy, numeracy and administrative skills and the ability to analyze information to solve general queries.
The role demands excellent customer service for internal and external customers with the ability to work under time pressure. The role requires willingness to support admin peer group and be a collaborative team player, whilst maintaining confidentiality on projects and operations.
Responsibilities:
- Acting as point of contact for customers, clients, and suppliers.
- Welcoming visitors to the building, organizing security clearance and escorting to meetings.
- Booking meeting rooms and catering for client meetings.
- Managing and updating calendars.
- Vendor onboarding.
- Invoicing and billing.
- Engagement letters as necessary.
- Arranging travel and hotel accommodation for staff.
- General office responsibilities including photocopying, scanning, processing, and distributing mail.
- Assisting with maintenance of general office appearance.
- Coordinating off-site storage needs.
- Ad hoc projects as required.
- Ensuring the smooth running of the office.
- Assisting and editing of proposals.
Work Arrangement: Primarily hybrid, with occasional in-office attendance required based on business needs.
Qualifications/Experience:
- Previous experience is a plus, but not essential—we welcome applications from individuals with a strong interest in the role and a willingness to learn.
- Advance knowledge of Microsoft products.
- Working knowledge of office equipment, ie printers and scanners.
- Excellent verbal and written communication skills in English and Arabic.
- Time-management skills and the ability to prioritize work.
- Ability to maintain confidentiality of information related to the company and our employees.
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